Volunteer Project Manager

St Neots Future Event
February – July 2026 (6 months)

About the Event

St Neots Future Event is a landmark, day long public event taking place on 5th June 2026 in Market Square, St Neots, with fringe gatherings across the town. It brings together businesses, entrepreneurs, civic leaders, colleges, corporates and local communities from Bedfordshire and Cambridgeshire to connect opportunity, place and people.

This role sits at the heart of creating a bold, visible and unforgettable regional event.

The Role

We are seeking a Volunteer Project Manager to support the planning, coordination and delivery of St Neots Future Event.

You will work closely with the core organising partners to turn vision into reality, holding the detail, timelines and moving parts that make a complex event run smoothly.

This is a hands on leadership role with real responsibility, visibility and impact.

Key Responsibilities

Project Coordination

• Own and manage the master event plan and delivery timeline from February to July 2026.

• Track actions, milestones, risks and dependencies across all event elements.

• Coordinate across partners, suppliers, venues and volunteers.

Stakeholder Management

• Act as a central point of contact for partners with admin support, contributors and delivery teams.

• Support coordination with speakers, sponsors, fringe venues and community partners.

• Keep momentum and clarity across a diverse group of stakeholders.

Operational Planning

• Support logistics planning including staging, infrastructure, fringe sessions, stewarding and evening events.

• Help shape volunteer roles, rotas and on the day delivery plans.

• Support contingency planning including weather and capacity management.

Delivery Support

• Play a key role in the final eight weeks leading up to the event.

• Be present on the day as part of the core delivery team.

• Support post event wrap up and learning capture.

Who This Is For

This role is ideal for someone who:

• Has experience in project management, events, operations or complex delivery.

• Is organised, calm under pressure and good at bringing people together.

• Enjoys creating structure without killing creativity.

• Wants to contribute to something meaningful and community led.

• Is comfortable working with senior stakeholders and partners.

You do not need to be a professional events manager. You do need to be reliable, proactive and committed.

Time Commitment

• February to July 2026.

• Flexible but consistent commitment, increasing closer to the event.

• Expected to be available in the final weeks and on the event day.

What You’ll Get

• All reasonable expenses covered.

• A central role in creating a high profile regional event.

• Experience working alongside civic leaders, entrepreneurs and national speakers.

• A strong project to showcase in your portfolio or CV.

• The chance to help shape something that could become an annual fixture.

• To be part of a committed, values led team creating something genuinely special.

How to Get Involved

If you are excited by the idea of helping create a brilliant, unforgettable event for St Neots and the wider region, we would love to hear from you.